Banner image
   

What are the Environmental Information Regulations 2004? (EIR)

 

The Environmental Information Regulations 2004 provide public access to environmental information. 

Further information about the EIR can be found on the Information Commissioner’s Office’s website – https://ico.org.uk/for-organisations/guide-to-the-environmental-information-regulations/

Please note that National Grid plc is not subject to the Freedom of Information Act 2000.

 

Information covered by the EIR

 The state of the environment
  • Factors affecting or likely to affect the environment
  • Measures and activities affecting or likely to affect the environment
  • Reports on the implementation of environmental legislation
  • Cost benefit and other economic analyses used within the framework of the measures and activities above
  • The state of human health and safety as they may be affected by the above

 

Publication of environmental information

 A wide variety of environmental information can be found on our website; however, if you still cannot find what you are looking for, or if you require information in hard copy form, please contact us to make an EIR request.

 

How to request environmental information

For EIR requests relating to either Gas Transmission or Electricity Transmission:

Email: box.EIRrequests@nationalgrid.com

Or write to:  

 EIR Officer

 National Grid   

 National Grid House

 Warwick Technology Park

 Gallows Hill               

 Warwick

 CV34 6DA

Telephone number: 01926 655077

For EIR requests relating to Gas Distribution:

Email: EIRRequests.GD16@nationalgrid.com

Or write to:  

EIR Officer

National Grid Gas Distribution Limited

Ashbrook Court

Central Boulevard

Prologis Park

Coventry

CV7 8PE

Telephone number: 0845 835 1111

    

To ensure we are able to best assist you with your request, please ensure that you:

  • Make your request to the contact details above
  • Identify the information you want as clearly as you can – if a request is too general, we may ask you to provide more details
  • Send your request in writing and maintain a copy for yourself
  • Include relevant contact details (such as your name and address) for us to be able to provide the information to you
  • Refer to the relevant guidance notes on making EIR requests, which can be found on the ICO’s website https://ico.org.uk/for-organisations/guide-to-the-environmental-information-regulations/

 

 Timescales for responding to EIR requests

 Under EIR requested information must be provided in writing within 20 working days from receipt of the request, although if the request is complex and voluminous, the deadline can be extended to 40 working days.

If we require clarification from you on your request, we will write to you to ask for further clarification.  Where clarification is sought, the 20 days would start upon clarification being received.

 

What happens if we cannot provide the requested information?

Wherever possible, we will refer you to the relevant public authority where the requested information is held, or provide advice regarding alternative sources of the requested information.

However, we may not be able to meet your request for environmental information for a number of reasons. This may include, but is not limited to, the following:

  • The information is not held
  • The request is not subject to the provisions of the EIR
  • The public interest case to not disclose the information outweighs the public interest case to disclose the information
  • The request is manifestly unreasonable

If we cannot provide the information requested a written explanation will be provided.

 Charging Policy

In some cases, there may be a reasonable charge for providing environmental information, however, no charge will be made for the provision of information and publications already made available by National Grid; advising on the availability of information; for inspecting public registers; or examining information on National Grid’s premises.

When we receive your request, we will advise whether a fee will apply and the expected cost.  Should you then wish to proceed with the request the information will be provided following receipt of the payment.

A fee may be charged for the following:

1. Staff time involved in complying with the request e.g. locating, retrieving and extracting information and putting into the required format at a rate of £25 per hour.

2. Other costs incurred in terms of printing, scanning and photocopying information:

• Printing and photocopying – 10 pence per sheet (A4 black & white); 50 pence per sheet (A4 colour); 50 pence per sheet (A3 black & white) and £1.00 per sheet (A3 colour).

• Other formats

3.   Postage or other delivery charges (where applicable)

 

 Complaints

 If you have made a request for environmental information and you don’t think we dealt with your request satisfactorily, you have the right to make a complaint.  Please state the reasons for your complaint in writing to:
 

For Gas Transmission and Electricity Transmission requests      

EIR Complaints Officer - Assurance 

National Grid House

Warwick Technology Park

Gallows Hill

Warwick CV34 6DA

Should you wish to speak to someone regarding your complaint, the EIR Complaints Officer can be contacted on 0800 328 7212. 

For Gas Distribution requests

EIR Complaints Officer

National Grid Gas Distribution Limited

Ashbrook House

Central Boulevard

 Prologis Park

Coventry

CV7 8PE

Should you wish to speak to someone regarding your complaint, the EIR Complaints Officer can be contacted on 0845 835 1111.

 Your complaint will then be investigated and a response issued back to you within 40 working days of receipt of the complaint.

 

 Appeals

 If you are still unhappy following the outcome of the internal review process (detailed above), you can appeal the decision to the Information Commissioner by:


Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF